DATA PRIVACY POLICY
1. Applicability
This data privacy policy applies to the MagnifyIQ application (‘Application’) with all content, functions, and services and the corresponding websites: www.magnifyiq.com and app.magnifyiq.com. Magnify B.V. (‘Magnify’) has developed and exploits the Application and acts as responsible body for the lawfulness of the processing of your Personal Data under data protection laws. Please find our contact details below:
Magnify B.V.
Stroombaan 4
1181 VX Amstelveen
The Netherlands
In case you have any questions relating to data protection, please contact us via legal@magnifyiq.com
2. Personal Data
While using the Application, we process the following personal data from users:
Device Data
Certain information when you use the Application that may identify you as an individual, but the purpose of which is to identify the device you use to access the services, such as:
a. Technical Data, such as your IP-address, time zone setting and location, browser type and version, browsing action, browser plug-in types, operating system, platform, and other technologies on the devices you use with the Application.
b. Usage Data, how you use the Application.
c. Device Data, language setting, device model, device operating system version, application version.
d. Aggregated Data, such as statistical or demographic data, which is not considered to be personal data.
Identity Data and Contact Data
We collect information which relates directly to you (such as your username, full name, e-mail address and password) when you sign up and register for the service. As it is also possible to sign up with your Google-,Microsoft or LinkedIn-account we also process that data.
c. Profile Data
The data you voluntarily add to your profile and/or content.
d. Connected Accounts
When you use the Application, you may grant us access to third-party applications like Google or LinkedIn (“Connected Accounts”). We query, store, process, and transmit information related to your Connected Accounts in connection with providing access to the application. If you decide to connect your Google Calendar or Outlook Calendar to receive meeting insights, you grant us the permission to read your calendar events for the purpose of generating meeting insights. We store past meetings on our servers for a period of two months after the meeting took place. If you disconnect your calendar, all meetings and reports of these meetings are deleted from the Application.
e. Publicly Available Information
The Application utilizes publicly available sources of information from for example LinkedIn-profiles to provide assumptions and determinations about third parties. Because these third parties might be unaware that the Application is processing and analyzing publicly available information about them, it is of great importance that we take appropriate measures to protect such third parties’ rights and freedoms. Therefore, we ensure that the Application only uses the information that such a third party has made publicly available, and that only information is stored that is necessary to provide the service.
When you visit our website, cookies are placed. Cookies are small text files that are placed on your computer when you visit a website. They ensure that the site functions optimally and collect data to make the information shown as relevant as possible for you. When you visit our website, functional and analytical cookies are placed. Functional cookies are necessary for the functioning of the website. Analytical cookies help us to monitor the quality and efficiency of the website. Because no personal data is processed when placing these types of cookies, we don't ask your consent for this. After you have given your consent for this by checking the relevant box, we also place other cookies, including so-called traceable analytical- and marketing cookies. With the help of these, user data is collected from visitors to our website, so that we can, for example, show personalized advertisements for those specific users. Please see our cookie policy for further details.
3. Purpose
The purpose for which we collect the above-mentioned data is to offer you the service. We need the data as mentioned under 2.a. to optimize the service for optimal user experience. We need the data as mentioned under 2. b. and d. to be able to identify you as a user to give you access to the service. Other data is provided by you when using the service.
We do not share your personal data with third parties, unless there is a situation as mentioned below in paragraph 5, or in case you give your consent for third party cookies (see cookie policy).
4. Legal basis and role division
We process the data as mentioned under par. 2.a. and b. in order to be able to execute the agreement we have concluded with you and to give you an optimal user experience.The legal basis on which we process your personal data as mentioned under par. 2.c. is your consent. The Application is not designed for or intentionally targeted at children 16 years of age or younger. Children under 16 years of age, cannot give legally valid consent and need the consent of their parent(s) to download and use the Application. You can withdraw your given consent at any time by deleting your account. Deleting your account will also delete all information and personal data associated with your account.
Magnify, which qualifies as a processor within the meaning of the GDPR, processes personal data on behalf of the user who qualifies as a controller within the meaning of the GDPR when providing the Service. The basic rule is that the controller is primarily responsible for ensuring that the data is processed on the basis of a correct legal basis.
Before a user will connect their calendar, and thereby instructs Magnify to collect data from third parties, they must accept an explicit statement that they are authorized to let us collect data on their behalf about their contacts. In this statement, it is stated that the Magnify user confirms that the retrieval of this data fits within their (professional) relationship with these contacts.
5. Third parties
We will not transfer your personal data to third parties without your explicit consent, unless this is necessary to comply with a judicial proceeding, court order or legal process. In addition, parties with whom we collaborate to make the services possible (so-called sub-processors), such as the party that hosts the data, have access to your personal data in certain cases. We have made agreements with these parties about, among other things, the way in which personal data is processed and the security requirements. In all cases, the processing of personal data takes place within the EEA, and data is stored on servers that are located within the EEA.
6. Security and data retention
We take appropriate security measures to protect your personal data against unauthorized access to or unauthorized alteration, disclosure, or destruction of data. These include internal reviews of our data collection, storage and processing practices and security measures, as well as physical security measures to guard against unauthorized access to systems where we store personal data. In the agreements with the third parties we work with, we have agreed to the same measures to ensure that their security level is also sufficient to protect your personal data.
We will retain your personal data for as long as necessary to fulfil the purposes we collected it for (e.g. such as providing you with access to the Application), including for the purpose of satisfying any legal, accounting, or reporting requirements. Where it is no longer necessary to process your personal data, we will delete it or anonymize it. This means among others that we retain your personal data for the time your account is active. If you delete your account, all your personal data will also be deleted automatically.
7. User rights
Under the General Data Protection Regulation (GDPR) users may exercise certain rights regarding their personal data:
Withdraw consent: You can withdraw your consent at any time by sending us an email, or by deleting your account.
Access: You have the right to access your personal data.
Rectification: If it appears that your personal data is incorrect, you can ask us to update or correct your data.
Restrict: Under circumstances you have the right to ask us not to process your data for any purpose other than just storing it.
Delete: You can also request us to delete personal data and stop using it.
Data portability: You have the right to receive your data to have it transmitted to another controller.
Object: You have the right to object to the processing of your data if the processing is conducted on a legal basis other than consent.
If you have a question about the processing of your personal data, or in case you want to exercise the above-mentioned rights, please contact us via legal@magnifyiq.com. Your requests shall be exercised free of charge and will be addressed by us as early as possible and always within one month.
If you are not satisfied with the way in which we handle your personal data or related requests and/or questions, you can also submit a complaint to Dutch Data Protection Authority via: https://autoriteitpersoonsgegevens.nl.
8. Legal information / version
This privacy statement has been prepared based on provisions of relevant privacy and data protection legislations, including the General Data Protection Regulation.
Latest update: 16 March 2025.